Phase 8: Employee Security Foundation

Employees, PINs, Swipe Cards & Manager Overrides

Manage staff roles, employee credentials, and the foundation for restricted POS actions. PINs and card tokens are stored securely as hashes.

Roles

Employees

Active Employees

Override Logs

1 recent

Standard POS Roles

Seed Owner/Admin, Manager, Bartender/Cashier, and Kitchen Staff roles.

Add Role / Permission Group

Role Name
Status

Permissions
Register Login Approve All Overrides Discount Void Refund Open Drawer Close Shift Change Price Reports Manage Products Manage Settings Manage Employees Kitchen Reprint Print Failure Alerts Alcohol Override

Role	Status	Key Permissions	Actions
Bartender / Cashier	active	Override: No \| Void: No \| Refund: No \| Reports: No	Edit
Kitchen Staff	active	Override: No \| Void: No \| Refund: No \| Reports: No	Edit
Manager	active	Override: Yes \| Void: Yes \| Refund: Yes \| Reports: Yes	Edit
Owner / Administrator	active	Override: Yes \| Void: Yes \| Refund: Yes \| Reports: Yes	Edit

Add Employee

First Name
Last Name
Display Name
Role
Status
Employee #
Email
Phone
Alert Phone
PIN
Swipe Card Token
Barcode / Badge Token

Credential Controls
PIN Required Require PIN Change Later Receive Print Failure Alerts SMS Alert Opt-In

Employee	Role	Status	Credentials	Actions
93ta4b 3pd3hm	Owner / Administrator	terminated	PIN: Set \| Swipe: Set \| Badge: Set Alert: Yes / b2bzfm	Edit
93ta4b 3pd3hm	Owner / Administrator	terminated	PIN: Set \| Swipe: Set \| Badge: Set Alert: Yes / b2bzfm	Edit
Glen 5235	Manager	active	PIN: Set \| Swipe: Set \| Badge: Set Alert: Yes / 5858088094	Edit
Samantha 8554654	Bartender / Cashier	active	PIN: Set \| Swipe: Set \| Badge: Set Alert: Yes / 5858088094	Edit

Manager Override Test

This tests the credential/permission foundation only. Later, this will be triggered automatically by discounts, voids, refunds, drawer open, shift close, and other restricted actions.

Approving Employee
Action
PIN
Swipe Token
Barcode Token
Reason

Recent Override Logs

Time	Action	Status	Approver	Method	Reason
05/28/2026 5:17 AM	void	approved	Glen	pin	Testing unit